Working with Resources
Resources in Ganttsheet help you manage team members and assets assigned to your project tasks. Proper resource management ensures accurate work estimates and cost calculations.
Types of Resources
Ganttsheet supports two types of resources:
User Resources - These are linked to actual Ganttsheet users
Custom Resources - These represent any other type of resource (team members, equipment, or other assets)
Creating Project Resources
To add a new resource to your project:
Navigate to the Resources tab in your project
Click Add a new resource button
Configure the resource:
Select the resource type ("Custom" or "User")
Enter a name for the resource
Set the rate amount (e.g., "100" for hourly rate)
Configure any additional fields as needed
Click the Create button
Assigning Resources to Tasks
Once you've created resources, you can assign them to specific tasks:
Open your project timeline
Click the Resources cell of the task you want to assign
In the resource assignment dialog:
Click the Add button
Select the resource from the dropdown menu
Set the resource capacity (e.g., 75%)
Click OK to confirm the assignment
After assigning a resource, the task's Work and Cost fields will automatically update based on:
The task duration
The resource's capacity percentage
The resource's rate
Managing Resource Assignments
You can:
Modify resource capacity by clicking the Resources cell again
Remove resource assignments by opening the dialog and removing the resource
View resource utilization across all tasks in the Resource Utilization view
Best Practices
Create resources before starting task assignments
Use consistent naming conventions for resources
Set accurate rate information for proper cost calculations
Monitor resource utilization to avoid overallocation
Regularly review and update resource assignments as project needs change
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